PHN & Windstar Access Request
PHNs ARE ONLY PROVIDED TO INTERNATIONAL PERSONS. IF THE EMPLOYEE IS A US RESIDENT OR HAS A U.S. ISSUED SOCIAL SECURITY NUMBER (SSN) NO PHN WILL BE PROVIDED. IN ADDITION, THE PHN WILL BE PROVIDED ONLY TO THE DEPARTMENT CONTACT. THE PHN IS AN INTERNAL, TEMPORARY NUMBER AND CANNOT BE USE OUTSIDE OF VANDERBILT IN PLACE OF AN SSN. THE PHN IS NOT A U.S. GOVERNMENT ISSUED NUMBER AND TO USE IT OUTSIDE OF VANDERBILT AS AN SSN IS A VIOLATION OF FEDERAL LAW. PHNs ARE ISSUED TO THREE GROUPS:
International Employees who have not yet received Social Security numbers (SSN) except Vanderbilt-sponsored F-1 and J-1
. All F-1 and J-1
who received an I-20 for Vanderbilt's ISSS must use their school ID number as a placeholder number until the SSN is received.
Non-employee Researchers or Collaborators who need a VUNet ID. These persons must be international persons who do not have an SSN.
International Business Visitors who need a VUNet ID.
A REQUEST FOR ACCESS TO THE INTERNATIONAL TAX DATABASE (WINDSTAR) MAY BE MADE BY THE DEPARTMENT OR INTERNATIONAL EMPLOYEE. ACCESS INFORMATION WILL BE PROVIDED ONLY TO THE EMPLOYEE REGARDLESS OF WHO GENERATED THE WINDSTAR REQUEST.
2. ARE YOU REQUESTING A PLACEHOLDER NUMBER?
3. ARE YOU REQUESTING ACCESS TO THE WINDSTAR TAX DATABASE?
4. PLEASE INDICATE BUSINESS RELATIONSHIP:
Employee of Vanderbilt University (including Medical Center)
Business Visitor to Vanderbilt University (including Medical Center)
Subject Participant Receiving Payment Over $65
Scholar or Visitor Receiving Non-Service Stipend
Vanderbilt Student in J-1 or F-1 Status
5. NAME OF EMPLOYEE / VISITOR:
6. E-MAIL ADDRESS OF EMPLOYEE or VISITOR:
7. VISA STATUS (or expected visa status) OF EMPLOYEE or VISITOR:
8. PAYMENT FORM TO BE SUBMITTED (Choose all that apply):
Stipend Request Form
Check Request Form
Travel Request / Authorization
External Consultant Payment Form
9. PAY FREQUENCY:
ONE-TIME PAYMENT ONLY
NO PAYMENT (VUNet ID access only)
10. DEPARTMENT PROVIDING PAYMENT and/or HOSTING VISITOR:
11. DEPARTMENT ADMIN:
12. PHONE NUMBER OF DEPARTMENT ADMIN:
13. E-MAIL ADDRESS OF DEPARTMENT ADMIN: