Campus & US Mail:
Vanderbilt University
Department of Biological Sciences
VU Station B, Box 35-1634
Nashville, TN 37235-1634

Ground (Physical) Delivery Only:
1210 BSB/MRB III
465 21st Avenue South
Nashville, TN 37232

Alicia Goostree

Administrative Officer
Assists department chairman to achieve departmental goals by coordinating human resource activities, reviewing grant preparation, authorizing purchasing, travel, entertainment expenses, petty cash, etc. Monitors collections and expenditures against budgets & grants. Manages and coordinates administrative support functions within the department.

Phone (32)2-4287
email

Jonathan Ertelt

Green House Manager
Phone (32)2-4054

email

Ross Denham

Facilities Coordinator

• Facility Coordinator
• Coordinates all moves in the department including , phones, port lines and activations
• Space Survey
• Key Distribution
• Daily Mail Pick Up and Distribute
• Deliver Ethanol for all labs

Phone (34)3-3746

email
 

Brenda Marlow

Grants Manager

• Responsible for all grant submissions: COEUS, eSNAP, Fastlane, PEER,
• Responsible for all  annual financial reports and resubmissions, renewals, and grant continuations.
• Assist with new submissions and budget development
• Provide assistance on financial matters regarding grants, compliance,  allowability, etc.

Phone (34)3-33367

email

(If for some reason Brenda Marlow is not available, please contact Carol Wiley for assistance)

Leslie Maxwell

Program Coordinator
Human Resources/ Graduate Student Program Coordinator

• Responsible for Graduate Student PhD Program in Biological Sciences
• HR representative for department
•  All Department Events/Travel for Speakers
• Assist International Graduate Students and Staff with Visas
• Supervise the Web Site development, changes, etc.

Phone (34)3-3076
email

Annette Simmons

Materials Associate

Phone (34)3-3078

email

Julia Westbrook

Administrative Assistant II

•  front desk receptionist: answers telephone, routes calls to appropriate extension
• Greets students, faculty, and guests, answering questions and offering assistance as needed
• Distributing student tests during the  semester
• Distribute pay checks for monthly and hourly employees
• Sign off on all Deliveries and notify recipient by email;  Distribute Faxes
• Pcard:  Process and manage all pCard transactions and all card holders
• Travel:  Process all travel reimbursement for all PI, Speakers, students, staff on paper.  Assist all PI with initial on line travel. 
• Complete all paperwork for Department  Reimbursements, Check Requests, 1180s, etc.

Phone (32)2-2008
email

Angela Thomason

Administrative Assistant I
Assistant to the Chair

• Responsible for sending out the Flyers for RIP, Dissertations, Faculty and Speakers
• Make room reservations for 1220 Lecture Hall for each semester for Seminar Series and for Final Exams
• Issue Keys and  laser pointer for conference rooms
• Manage and maintains Appointment Calendar for multiple conference rooms
• Maintain and update Department Website 
• Maintain Department directory List
• Making Exam Copies for all Faculty if Needed
• Registration of undergraduate students
• Assigning of advisor's and handling major/minor paperwork

Phone (93)6-3651
email

Carol Wiley

Administrative Assistant I
Assistant to Grants Manager
 

• Timesheets – Bi-Weekly review of timesheets for submission to payroll: checking for correct effort allocation, hours, holiday pay, signatures, and copying before sending to payroll and filing copy.
• Financial Reports & current duties and special projects

Phone (32)2-2674
email